Northeastern Illinois University 2020-2021 Financial and Administrative Report released
The University of Northeastern Illinois (NEIU) released the “2020-2021 Finance and Administration Report,” filled with updates on university technology services, university policing, university budgets, student payment services, procurement / purchasing services, internal audit, human resources, facilities management and control.
There have been three departmental mergers. Student payment services are now the responsibility of the Office of Finance and Administration. NEIU’s parking and sales office has been integrated with university policing and facilities management, added property control, shipping and receiving and courier services to its responsibilities.
Over the past year, the University has received a total of $ 23.3 million from the Higher Education Emergency Assistance Fund. Of which $ 4 million was allocated to update university HVAC systems, add personal protective equipment, install non-contact devices, and updated cleaning protocols. Another million dollars was used to reimburse mandatory fees and $ 7 million was “invested … These investments included upgrades for video conferencing, digital data transfer, automation software and meeting rooms. hybrid class. Additional funds have been allocated for student health services, “related to COVID-19 testing and the implementation of a vaccination incentive program.”
University Technology Services (UTS) has been working to provide 250 Chromebooks and 30 Hot Spots “for students with little or no access to personal computers”, as well as to open a “Mini Student Lab” within the Union of Students. UTS has also upgraded eight classrooms to hybrid classrooms where in-person and distance learning can begin simultaneously. They also worked on the introduction of an online queue for student health services, eliminating the need for a physical line. Additionally, UTS has acquired hundreds of VPNs and Zoom Education licenses for faculty and staff.
The University Police (UP) had to deal with a budget reduction of $ 650,000. Despite this, they were able to continue operating on campus 24/7 during pandemic shutdowns. UP also implemented new reporting methods to “provide easy access to online safety resources” and “update the emergency alert system to allow SMS notifications and automatic alerts to all. NEIU email accounts ”.
University Budgets (UB) “has budgeted for $ 41.9 million in federal and state COVID relief funds through five grants, including the distribution of $ 15.9 million in direct student aid.” UB also reorganized budget staff and moved to a fully paperless document management system. In addition, the UB is trying to create strategies to cope with the expected budget deficit due to a “potential 10% reduction in state credits and a 20% drop in enrollments”. UB also cut “planned and unbudgeted instructions” by $ 3.5 million and completed a $ 500,000 budget deficit for university technology services by creating “a $ 3.7 million fund to support stabilization. critical infrastructure ”.
Student Payment Services (SPS) “distributed over $ 7.6 million … in CARES and HEERF funding to students” and implemented Illinois’ AIM HIGH program, transferring nearly $ 1.7 million to “Many accounts of undocumented students, helping them to pay tuition and compulsory fees”. SPS also claims to have “posted mandatory fee reduction transactions to student accounts due to course delivery adjustments.”
Payment services have made efforts to update universities’ credit card procedures and speed up approvals by implementing “electronic requisitions, eliminating paper requests sent by end-user departments through inter-departmental mail, allowing faster approvals ”.
Internal Audit (IA) worked on the development of the “Approval of the Risk-Based Two-Year Annual Audit Plan with the coordination and input of approximately 40-45 managers and senior executives”, which has been approved. The AI also audited the “identified high risk areas” and worked to ensure compliance with its recommendations.
Human Resources (HR) has completed their audit, which takes place every three years, and completed the “I9 Audit Compliance Training with Tools from the United States Citizenship and Immigration Services”. HR has also worked to assist, through information and education, university staff with “over 175 fraudulent unemployment claims”.
Facilities management (FM), like university police, maintained their presence on campus throughout pandemic shutdowns and “met or exceeded all industry standards for infectious aerosols.” They also installed new HVAC filters, hand sanitizing stations, social distancing markers and PPE. FM also stated that “[e]Engineers continued to work 24/7 to prepare for the safe return of students, faculty and staff ”this fall.
The Controller worked to digitize much of the university systems, stating that they were “increasing [the] 85% number of direct deposit accounts, reducing fraud and speeding up payments to students, faculty and staff. ”
The Independent is working to obtain information to direct readers to an online version of the “Financial and Administration Report 2020-2021” and will issue instructions for accessing it upon acquisition.