MINUTES OF THE COUNCIL OF COMMISSIONERS HUBBARD C – Park Rapids Enterprise

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MINUTES HUBBARD COUNTY COUNCIL OF COMMISSIONERS, MINNESOTA TUESDAY, OCTOBER 4, 2022 9:00 AM HUBBARD COUNTY COUNCIL CHAMBER PRESENT: DAVID DE LA HUNT, TED VAN KEMPEN, CHARLENE CHRISTENSON, DAN STACEY AND TOM KRUEGER ABSENT: APPEAL FROM THE CHAIRMAN OF THE BOARD OF DIRECTORS TO THE ORDER a) Meeting opened at 9:00 a.m. 1 APPROVAL OF THE AGENDA a) The agenda was amended to remove the prosecutor’s item on another date and add item 7A of the sheriff’s department. Commissioner Stacey presented a motion to approve the agenda as amended. Commissioner Van Kempen seconded the motion. Carried 2 PUBLIC CONTRIBUTION – No one spoke during the public consultation 3 CONSENT AGENDA a) Approve the minutes b) Mandates and claims of auditors c) Mandates and claims of social services d) Approval of Consent Agenda No changes were made to the Consent Agenda. Commissioner De La Hunt moved a motion to approve the Consent Agenda as presented. Commissioner Krueger seconded the motion. Carried 4 COUNTY EMPLOYEE RECOGNITION a) County Employee Recognition Sheriff Zachary Brosdahl, Dispatcher/Jailkeeper began the full-time position on September 28, 2022. Social Services Danielle Dalton, Entitlement Worker is recognized for 10 years of service to effective October 1, 2022. Solid Waste Christina Hill, Green Corp Worker started September 19, 2022. 5 HIGHWAY / INQUIRY a) Approve final payment for project CP 29-22-02, Aggregate Lining Approve final payment for $27,066.92 to Wm. D. Scepaniak for project CP 29-22-02, Aggregate Lining and Storage. County Transit Sales Tax ($484,367.01); county maintenance fund (stock of $47,269.40); Township of Crow Wing Lake. ($71,864.00) and Township of Henrietta. ($52,805.20) Commissioner Christenson moved a motion to approve the final payment of $27,066.92 to Wm. D. Scepaniak for project CP 29-22-02, Aggregate Reloading and Storage. Commissioner De La Hunt seconded the motion. Carried b) Approve final payment for project PC 29-22-03, Liquid Calcium Chloride. Approve final payment of $53,012.66 to Envirotech Services, Inc. for project CP 29-22-03, Liquid Calcium Chloride. County Maintenance Fund ($512,002.32) and Township Fund ($313,453.95). The Department of Highways continues to be satisfied with the calcium chloride product for its intended use. Commissioner Krueger moved a motion to approve the final payment of $53,012.66 to Envirotech Services, Inc. for project CP 29-22-03, Liquid Calcium Chloride. Commissioner Van Kempen seconded the motion. Carried c) Service Update: Commissioners received an update on the project from Assistant Engineer Adolphson. 6 SOLID WASTE a) Review and approve specifications for HVAC work at South Transfer Station HVAC work is underway at the South Transfer Station following the fire that occurred in June. The work to be carried out includes the replacement of the heat pump, the air exchanger and the four (4) thermostats, as well as the cleaning and inspection of the exhaust fans. This work has been reviewed and cleared by MCIT. A majority of funds have already been received for the MCIT work, and once completed, the final holdback will be released. Two quotes were received with Samuelson Laney Plumbing Heating Cooling, Inc. of Park Rapids, MN being the lowest quote at $7,912.00. Commissioner Stacey moved a motion to approve the low cost estimate of $7,912.00 from Samuelson Laney Plumbing Heating Cooling, Inc. of Park Rapids, MN for the HVAC work at the South Transfer Station. Commissioner De La Hunt seconded the motion. Carried 7 SHERIFF a) DWI Law Enforcement Officer Grant Resolution Approval of Resolution 10042022001 accepting the State of MN grant fully funding a DWI Law Enforcement Officer position. At the regular meeting of the Board of Commissioners on August 16, 2022, Commissioner Christenson moved a motion to approve the acceptance of the DWI Law Enforcement Officer Grant creating a grant-funded position exclusively for the DWI law enforcement. This position has been approved, subject to future and continued grant funding. Commissioner Van Kempen seconded the motion. The motion is carried. Commissioner Christenson moved a motion to approve Resolution 10042022001 to accept the MN State Grant fully funding a DWI Law Enforcement Officer position. Commissioner Krueger seconded the motion. Carried 10042022001 DWI Law Enforcement Officer Grant 8 ADMINISTRATOR a) Heritage Operating Fund Commissioners reviewed the operating budget and operating deficit of the Heritage Living Center (HLC) and considered the allocation of ARPA funds. Kurt Hansen, Executive Director of the Heritage Living Center and Katie Lundmark of Ecumen presented the current budget, cash flow statement and FY23 budget to the board. Details of a return-to-work plan were discussed as a way to bolster campus occupancy, finances and staffing. Mr. Hansen was recognized for his more than 30 years of dedicated work with HLC. Commissioner De La Hunt moved a motion to accept the Heritage Executive Council work plan as outlined and release American Rescue Plan Act (ARPA) funds to the Heritage Living Center in the amount of $1,380,134.00 for cover campus cash shortages for FY22. Commissioner Krueger seconded the motion. Carried Ecumen Cash Flow Statement FYE 9.30.22 Heritage Doc HLC FY23 Budget HM and HLC FY23 Budget b) Heritage Living Center Brokerage Update (Closed Session) Commissioner Christenson moved to close the public session and open the session in camera Commissioner Van Kempen supported the move. Carried Commissioner Christenson moved to close the closed session and reopen the open session. Commissioner De La Hunt seconded the motion. Carried c) Administrator Cadwell and the Commissioners met with three different brokers who are each interested in partnering with Hubbard County: Senior Care Realty, Sun Prairie, WI; Evans Senior Investments, Chicago, Ill.; and Lakes & Woods Realty, Bemidji, MN. Commissioner De La Hunt has filed a motion to enter into a brokerage agreement with Senior Care Realty, Inc. pending language adjustments in payment arrangements. Commissioner Van Kempen seconded the motion. Carried 3-2 (against: Commissioner Stacey and Commissioner Krueger). d) Administrator’s Update Administrator Cadwell reviewed the items that will be brought to the October business meeting. 9 COMMITTEE REPORTS a) Commissioners provided updates on the following committees: Stacey: HIP (Hubbard In Prevention) Christenson: County Employee Union Negotiations, MAHUBE-OTWA Krueger: Parks & Recreation, Kitchigami Library De La Hunt: HLDC ( Heartland Lakes Development Commission Van Kempen: Mississippi Headwaters, Department Head Meeting 10 MEETINGS OF NOTE a) October business meeting items: • Budget review • December meeting schedule adjustments • October 19 AMC District 2, County meeting de Beltrami 11 ADJOURNMENT a) Meeting adjourned at 11:10 am Commissioner Krueger made a motion to adjourn the meeting. Commissioner Christenson seconded the motion. Carried /s/ Ted Van Kempen Ted Van Kempen, Chairman Hubbard County Board of Commissioners Attestation: /s/ Jeff Cadwell Jeff Cadwell Hubbard County Administrator (October 22, 2022) 113671

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