32 Consent Agenda Items Dominate Thursday’s Parish Council Meeting | pelican post

Ascension Council and President

REGULAR MEETING
FROM
PARISH COUNCIL OF THE ASCENSION
February 17, 2022 – 6:00 p.m.
ASCENSION-Gonzales PARISH COURTHOUSE

AGENDA

(1) Call to Order / Summons and Pledge
(2) Roll Call
(3) President’s Additions
(4) Public Comment Login Period
(5) Presentations

a. Recognition of the retirement of Director of Infrastructure Ken Dawson (President and Parish Council)

(6) Ward President’s Report:
(7) Consent Program

a. Change Order #1 – ASA Contractors – OEP Department Relocation and Renovation – to add 65 days and an additional $39,807.90 for a total contract amount of $231,447.90 Finance Committee Recommendation
b. 2021 Audit Engagement Letter (Jacob Waguespack, Faulk & Winkler) Finance Committee Recommendation
vs. 2021 Statewide Agreed-To Procedures Commitment Letter (Jacob Waguespack, Faulk & WInkler) Finance Committee Recommendation
D. Approval of Project York, Air Products Blue Energy, LLC, for participation in ITEP under Post-Executive Order 2018 Rules (Kate MacArthur, President and CEO Ascension Economic Development Corporation) Finance Committee Recommendation
e. Contract for Technical Review Agency Services as per RFQ Selection Committee Meeting of 12/18/2021 awarded to CSRS, LLC. perform the tasks usually associated with an in-house engineering service related to the subdivision and development of property in the parish. Total amount of the contract: $250,000.00 (Jérôme Fournier, Director of Planning and Development) Recommendation of the finance committee
F. Amendment #1 to the Main Contract for Public Works/Construction for the Chiller Replacement at the Old Courthouse, for additional specifications and warranties required at the initial scope of work that will make the unit more efficient. Additional amount of $8,900.00 for a total contract amount of $103,700.00 (Jason Thompson, Facility Maintenance Supervisor) Finance Committee Recommendation
g. Amendment #1 to Master Agreement for Preventative Maintenance of Generators located throughout the Parish, to include in Appendix A, 10KW Onan in Enclosed Trailer (Jason Thompson, Facilities Maintenance) Finance Committee Recommendation
h. Change Order #1 – ASA Contractors – Relocation and Renovation of OEPA Department Increase of 65 days and additional $39,816.90 for a total contract amount of $231,456.90 (Dean Thomason, Project Manager) Finance Committee Recommendation
I. Change Order #6 – BRP Construction, LLC – Animal Shelter Renovations – 30 Day Increase Until Substantial Completion (Dean Thomason, Project Manager) Finance Committee Recommendation
J. Certificate of Substantial Completion – BRP Construction, LLC – Animal Shelter Renovations (Dean Thomason, Project Manager) Finance Committee Recommendation
k. Amendment to Order #1 – GeoSport Lighting Systems, LLC for Lighting Replacement, Butch Gore, J. Leo Stevens and St. Amant Parks, to add an additional 158 days due to vendor delays (Dean Thomason, Chief project plan) Recommendation of the finance committee
L. Amending Order #1 – Bob Bernhard & Associates – Prison HVAC System Upgrade Phase 1, to add an additional 120 days due to unforeseen delays in production and factory shipment (Dean Thomason , project leader) Recommendation of the finance committee
M. Certificate of Substantial Completion – Doyle Electric – Filtration Plant Electrical System Upgrade (Dean Thomason, Project Manager)
nm Cooperative Agreement between Ascension Parish Government, Ascension Parish Fire District #3 and Prairieville Fire Department for the use of paid part-time firefighters and be permitted to use a portion of the funding provided for fire protection services to be used to offset their part-time firefighters (Patrick Goldsmith, CFO/Treasurer) Finance Committee recommendation
y. Amendment #1 to professional services contract with Corporate Mechanical Contractors, Inc., for general maintenance and emergency repairs of chillers, air conditioning and heating units at LDEC. Contract to be amended by an additional amount of $12,000.00 for a new amount not to exceed $61,000.00 (Jazz Traylor, Lamar Dixon Expo Center) Finance Committee Recommendation
p. Approval of Change Order 04 for Henry Rd at AP 930 RAB, MA-18-08 (ROAD180016). Addition of $20,499.46 for erosion control mats and addition of 37 calendar days. (Joey Tureau, Transportation Director) Transportation Committee Recommendation
Q. Approval of Change Order 05 for Henry Rd at AP 930 RAB, MA-18-08 (ROAD180016). (Joey Tureau, Transportation Director) Transportation Committee Recommendation
r. Approval of Change Order #3 for the C Braud Road Safety Widening Project for a total increase of $82,082.72. This change order includes necessary adjustments to meet field conditions. (Joey Tureau, Transportation Director) Transportation Committee Recommendation
s. Approval of Change Order #2 for LA Hwy 73 at Brown Road. This is a balancing change order to adjust quantities of all items as needed for project completion. Addition of 402 calendar days (Joey Tureau, Director of Transportation) Transportation Committee Recommendation
t. Approval of substantial completion of LA 73 at Brown Road – MA-18-03-A on August 11, 2021. (Joey Tureau, Director of Transportation) Transportation Committee Recommendation
you. Approval to install NO PARKING ON ROADWAY signs on N. Lone Oak Road at W. Lone Oak Road (Joey Tureau, Director of Transportation) Transportation Committee Recommendation
v. Roads to be considered for acceptance into the Parish Maintenance System as follows: (Joey Tureau, Director of Transportation): HIGHLAND TRACE-Jim Moran Road – 181 ft; Trace Avenue – 1,779 feet: THE COTTAGES AT SAVANNAH ROW – Calm Lane – 157 feet; Avenue du Chalet – 540 ft; Cottage Lane – 264 feet; Cozy Way – 1,306 feet: THE VILLAS AT ROSEWOOD-Berkshire Drive – 898 feet
w. Approval to amend the framework contract for professional engineering design and related services – Move Ascension – for an additional amount of $3,000,000, thereby increasing the total contract amount of $12,000,000 to a new amount not to be exceeded $15,000,000 for the Move Ascension program to be shared among the eleven (11) contracted design firms – $1.15 million to be paid from the Transportation Fund and $1.85 million to be paid from the Mega-Infrastructure Fund (Joey Tureau, Director of Transportation) Transportation Committee Recommendation
X. Approval for the Parish President to enter into an agreement with Shell Pipeline Company for pipeline casing work required as part of the PR929 at Parker Rd. Roundabout Project. (Joey Tureau, Transportation Director) Transportation Committee Recommendation
y. Approval to grant the Parish President the authority to enter into required utility relocation agreements with utility companies as part of pre-construction efforts for Move Ascension Program projects. (Joey Tureau, Transportation Director) Transportation Committee Recommendation
z. Approval to grant the Parish President authority to execute the sale documents for the acquisition of the right-of-way required as part of the pre-construction efforts for the Move Ascension Program projects. (Joey Tureau, Transportation Director) Transportation Committee Recommendation
yy. Approval of Change Order MC-03 to extend the 2020 asphalt concrete pavement reconstruction and upgrade contract by one year to February 2, 2023 Transportation Committee Recommendation
bb. Approval to amend the T. Baker Smith contract to a new expiration date of February 7, 2023 for LA Hwy 3127 Extension design services. (Joey Tureau, Director of Transportation) Transportation Committee Recommendation
CC. Resolution – to adopt the proposed inventory and priorities for capital road improvements in accordance with the unit operations plan for the selection of parish roads for the new construction and maintenance of the parish road network for 2022, 2023 and 2024. (Joey Tureau, Transportation Director) Transportation Committee Recommendation
not a word. Approval of amended cooperative agreement between Ascension Parish School Board and Ascension Parish to include use of Roger J. Clouatre Park and APSB baseball diamonds (Michael King, Director of Recreation) Recommendation of the recreation committee
ee. Approval of cooperation agreement between Ascension Catholic School and Ascension Parish to carry out repairs to the LaLa Regira Field Grandstand (Michael King, Director of Recreation) Recommendation of the Recreation Committee
off. Approval of Amendment No. 1 to the Master Contract for Public Works/Construction Replacement of Lamar Dixon Expo Center Football Field Fence – Central Fence and Gates, LLC to correct number of days to Substantial Performance 60-90 days (Michael King, Director of Recreation) Recreation Committee recommendation

(8) General Affairs

a. Approval of additional remuneration for the Chief Assistant to the Registrar of Electors – $10,000 per year (Chair John Cagnolatti and Shanie Bourg, Registrar of Electors)

(9) Presentation of Orders – (Legal Counsel)

a. Budget Amendment #1 – Approval of 2022 Budget Amendment (Dawn Caballero, Assistant Treasurer) Finance Committee Recommendation
b. Introducing Ordinance – to amend the Ascension Parish Ordinance Code, Chapter 15, Article 1, Section 15.2 – Park Rules and Regulations – to adjust item (f) Rental Fees for Recreational Facilities (Michael King, Director of Recreation) Recreation Committee Recommendation

(10) Public Hearing Orders – (Legal Counsel)

a. Reading of Ordinance – to change zoning map of Ascension Parish from Medium Intensity Residential (MR) to Mixed Use (MU) Corridors Zoning Review ID PZ-2775.22 – 1.34 acre lot of the Ruby Ory property for Michael Fresina – Located on the south side of C. Braud Road approximately 1050 feet west of LA Hwy 73
b. Public Hearing – to consider an ordinance changing the zoning map of Ascension Parish from Medium Intensity Residential (RM) to Mixed-Use (MU) Corridors Zoning Review ID PZ-2775.22 – 1.34 acre lot of the Ruby Ory property for Michael Fresina – Located south side of C. Braud Road approximately 1050′ west of LA Hwy 73
vs. Order – to change the zoning map of Ascension Parish from Medium Intensity Residential (RM) to Mixed Use (MU) Corridors Zoning Review ID PZ-2775.22 – Ruby Ory Property 1.34 acre lot for Michael Fresina – Located on the south side of C. Braud Road approximately 1050 feet west of LA Hwy 73

(11) Adjourn

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